Delaware Arts Castle
Prior to the Ohio Cultural Facilities Commission's approval to expend appropriated state funds, project sponsors must complete and submit a Capital Project Registration Form and a Capital Project Detail Form, along with supporting documentation.
Capital Project Registration Forms are requested as soon as funds have been appropriated to a project and the issuing capital bill becomes law. Capital Project Detail Forms are accepted at any time for projects that have active state capital appropriations. Once you have submitted your Detail Form and supporting documentation, the staff will review your materials and conduct financial and project assessments. This review often generates a number of questions and issues for the project sponsor to address, by a prescribed deadline, to facilitate the staff's final analysis and recommendations to the Commission. Your Commission project manager will advise you regarding this process, which will likely involve submitting supplemental materials and information about your project, as your project will be reviewed by Commission staff from multiple perspectives. Your ability to resolve these outstanding questions and provide the requested supplemental information will determine the date your project is recommended for a Commission meeting agenda. Those projects that have met all submittal deadlines and successfully resolved any outstanding issues at least six to eight weeks prior to the meeting will be considered for placement on an upcoming meeting agenda. Meeting agendas are formally set by the Commission Chairman, in close counsel with Commission staff, several weeks prior to each quarterly Commission meeting.
Complex projects where significant design work and/or fundraising is involved may receive preliminary approval at an initial Commission meeting, and then return to the Commission for final approval to expend state funds prior to project construction. Simple projects typically receive all necessary approvals and the authorization to expend state funds from the Commission at a single meeting. All official approvals, including expenditure of funds, for any given project must be approved by a majority of the voting members of the Commission—at least five affirmative votes. There are nine voting members.
To see the schedule of upcoming Commission meetings and corresponding materials submittal deadlines, click here.
If you have questions about your project's requirements, please contact your Commission project manager.
